Once you have configured the email server and created your own contact, you can send emails from the GP Manager.

Open a project via "Project" -> "Determine". You can then save the data via "File" -> "Send email" button. If you have several entries in your address book, you can decide which contact you would like to send the email to.

If you have entered exactly one contact in your address book, the email will be sent to this contact without any further enquiry.

If you have no contact or several contacts in your address book, the "eMail address book" dialogue appears.

Figure 10

Attention:
Sending to multiple email addresses is not possible. If you select several addresses (see Figure 11), the email will only be sent to the email address that was clicked first.

You can compose an email from this dialogue by selecting "Cancel". The following dialogue then appears:

Figure 11

Retrieved emails are temporarily stored in this folder. Make sure that the GP Manager has write authorisation in this folder. It is recommended to select a subfolder of the folder in which the GP Manager is installed on the target computer.

Change the name of Example contact into the name of a branch or an employee to whom the customer is to be sent.

Start the GP Manager and select "File" -> "eMail administration"

Figure 5

In the following dialogue, select "Configuration ..."

Figure 6

You can enter your login information for the email inbox in the following dialogue. If your GP Manager is installed in a different location, please also change the "Standard folder ...".

Figure 7

Check whether the correct addresses have been entered under "Server". If you have copied a suitable Mail.ini, these values should be correct. If you use Web.de, please also read the FAQ point 3.4

Enter the user name and password for your email account.

Select "Test connection"If everything is configured correctly, the message "Test SMTP - Access to SMTP server OK" or "Test POP - Access to POP server OK" should appear. This completes the configuration of the email module. Next, you must add a contact to your address book in order to be able to send emails to them.

Attention:
You can tick the "Check subject", then all emails will be retrieved. This is not normally a problem, but can lead to problems if the same email account is also used for other GP Manager installations or elsewhere. In this case, the emails are no longer available there, as the emails are deleted from the server after retrieval.

Note:
Change the subject and leave the tick next to "Check subject", you must change the subject in the Mail.ini in the section [Init_Send] also have to be adjusted. Otherwise, emails are still retrieved, but are no longer offered for transfer.

If you use GMX, Web.de, Strato or 1&1 as your email provider, you can use a ready-made Mail.ini.

Select the appropriate preconfigured Mail.ini file for your email provider.

If you do not have the INI files, you can download them from the homepage (see table). If you use a different email provider, select one of the INI files we offer.

Open the corresponding INI in any text editor (e.g. with Notepad). You must always change the sender address. The line in the INI file reads, for example: "Address = Ihre.Mail@web.de". For GMX.de, make sure that you use the ending that you selected when setting up your email. So gmx.de, gmx.net, gmx.at or gmx.ch.

If the Mail.ini is for your provider, then you do not need to make any further changes in the INI itself. If you use a different provider, you may have to adjust the security settings in Mail.ini. You can ask your email provider for the settings, unfortunately GeBioM mbh cannot provide an INI file for all email providers.